Transparency Notice

Data Protection Transparency Notice relating to access to CSO Researcher Microdata Files (RMF)

1. General

This notice sets out duties and responsibilities of the Central Statistics Office (CSO) under the General Data Protection Regulation (2016/679) regarding how we will manage the personal data that you provide in forms relating to microdata access.

2. Contact Details

Contact details for the CSO Data Protection Officer.

Email: dpo@cso.ie

Postal Address: Central Statistics Office, Skehard Road, Cork, T12 X00E.

3. Purpose and Legal Basis of Processing

The CSO will process the personal data that you provide:

• for the purpose of administration of access to RMFs as set out in this policy,
• for providing notices and updates to researchers, and
• for the purpose of maintaining a publicly available register of projects and project outputs.

It will not be used for any other purpose.
The personal data provided relating to an application for the Growing Up in Ireland RMF will be shared with the sponsor of the RMF, the Department of Children, Disability and Equality.
The Legal basis for the collection of this information is Section 20(c) of the Statistics Act, 1993 as part of the conditions and restrictions cited in that section.
The legal framework under which access to RMFs is granted is Section 20(c) of the Statistics Act, 1993. This section enables the Director General of the CSO to appoint persons as Officers of Statistics “to perform for a specified period particular statistical analysis which may necessitate access to data collected under this Act”.

4. Data Retention Durations

The data that you provide to CSO in all forms relating to access to CSO RMFs will be retained by CSO until it is no longer required for administrative purposes. The RMF Application Form will be retained for a maximum period of two years after the application has been approved or rejected. At the end of this period the data will be securely destroyed.
The following forms will be retained indefinitely, subject to official review every five years:

• RMF Standard Agreement,
• Officer of Statistics certificate,
• Input and output request forms,
• Researcher and Research Organisation registration forms.

5. You have the right to complain to the Data Protection Supervisory Authority

You can contact the Office of the Data Protection Supervisory Authority at:

Telephone: +353 (0)761 104 800 or Lo Call Number 1890 252 231 Fax: +353 57 868 4757

E-mail: info@dataprotection.ie

Postal Address: Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, D02 RD28. 

6. What are your Rights under Data Protection Law

Under the General Data Protection Legislation, you have several rights with regard to your personal data. You have the right to request from us access to, and rectification of, your personal data and the right to restrict processing.
You do not have the right to erasure of your personal data or to object to its processing where it would impact the conditions mentioned in Section 34 of the Statistics Act 1993.